Monthly Expense Report Request

Expense Report Submission Guidelines

Submission Deadline: Expense reports must be submitted within 10 days after the end of the month (e.g., for expenses incurred from 8/1 to 8/31, the report is due by 9/10). Reimbursements will typically be direct deposited.

Late Submissions: If the deadline is missed, submit the report anyway. The expenses will be reimbursed in the following month.

Business Purpose: All meetings should have a clear business purpose to comply with the Real Estate Settlement Procedures Act (RESPA). Acceptable topics include co-marketing, loan programs, mortgage guidelines, or other marketing discussions. Non-business meals (e.g., "thank you" dinners or drinks after a closing) are not eligible for reimbursement and are strictly prohibited.

Expense Judgement: Please keep expenses reasonable. Avoid extravagant choices like five-star restaurants or premium wines. Consider more moderate options such as coffee, breakfast, lunch, happy hour with appetizers, or a reasonable dinner.

Alcohol Guidelines: The reimbursement limit for alcohol is two drinks per attendee (including yourself). Any additional drinks beyond this limit must be placed on a separate tab and paid for out-of-pocket. Johns Creek Mortgage, LLC strongly discourages any additional consumption of alcohol beyond the two-drink limit. The company will not be responsible for any incidents, actions, or consequences that may arise from excessive alcohol consumption.

Reimbursement Limits:

-         Any expenses over $100 per meeting require prior approval.

-         If total monthly expenses exceed $500, prior approval is required.

Discretion: The Company reserves the right to deny any expense report or individual expense at its discretion.

Receipts: Itemized receipts, along with slips showing the total transaction amount (including tip), must be submitted via email for reimbursement.

Tips: Tips should not exceed 20%. Anything above will not be reimbursed.

Meeting Frequency: For optimal sales results, it is recommended to meet with an agent at least once a week.

2025 Expense Guidelines:
For a party of two, the following are considered reasonable expenses:

-         Coffee: $10–$15

-         Breakfast: $30–$40

-         Lunch: $40–$50

-         Happy Hour: $50–$70

-         Dinner: $75–$100

Event Sponsorship & Marketing Materials

For events such as training sessions, please use the Donation-Sponsorship Request form (found in the Sales folder under Sales Forms) to obtain an approved budget prior to any events.



Any marketing materials must be reviewed and approved by the Company for compliance before being distributed for reimbursement.

These guidelines ensure that business expenses are reasonable and comply with Company policies. Thank you for your cooperation!